RecapRelay

Overview

RecapRelay is an end-to-end meeting automation pipeline: schedule a meeting on Google Calendar, and the bot auto-joins via Vexa AI, transcribes the conversation, takes notes, and sends a summary to stakeholders — with zero manual note-taking.

Why This Was Hard

Each step in the chain (calendar trigger, meeting join, transcription, summarization, distribution) is a separate integration with its own failure modes — the real engineering challenge was making the full pipeline run reliably end-to-end, not just getting each piece working in isolation.

What I Built

• Google Calendar integration — reads scheduled events and meeting details automatically
• Automated meeting join via Vexa AI the moment a meeting starts
• Full transcription of the meeting audio
• AI-driven note extraction — action items, decisions, and key points pulled from the transcript
• Automated summary distribution to stakeholders in a formatted, readable format
• Chained pipeline — calendar trigger → join → transcribe → summarize → send, running without manual intervention

Tech Stack

• Calendar: Google Calendar API
• Meeting join: Vexa AI
• Transcription: Whisper / Google Speech-to-Text
• Summarization: LLM-based (OpenAI/Claude)
• Notification: Email / Slack delivery

Key Decisions

• Chained the pipeline (calendar trigger → join → transcribe → summarize → send) as discrete, independently retryable steps rather than one monolithic job, since each integration point had its own failure mode and needed to fail without breaking the whole run
• Used an LLM for summarization rather than a purely extractive method, since stakeholders needed readable action items and decisions, not a list of transcript excerpts
• Delivered summaries automatically on meeting end rather than requiring a manual trigger, since the entire point was removing manual note-taking from the workflow

Outcome / Impact

Meeting notes and summaries now arrive automatically the moment a meeting ends — no manual note-taking, and stakeholders get an actionable summary without lifting a finger.